Roles and permissions reference
A table of what each role can do, and what permission level and view change.
1 min read
Swipe sideways to see every column.
| Permission | Owner | Admin | Editor | Contributor | Member | Visitor |
|---|---|---|---|---|---|---|
| View projects, ideas and files | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| Comment and @mention teammates | ✓ | ✓ | ✓ | ✓ | ✓ | – |
| Create projects, ideas, links and contacts | ✓ | ✓ | ✓ | ✓ | – | – |
| Edit items they created or are assigned | ✓ | ✓ | ✓ | ✓ | ✓ | – |
| Edit any item | ✓ | ✓ | ✓ | – | – | – |
| Delete items | ✓ | ✓ | ✓ | – | – | – |
| Approve or request changes | ✓ | ✓ | ✓ | – | – | – |
| Create read-only share links | ✓ | ✓ | ✓ | – | – | – |
| Export calendars, reports and data | ✓ | ✓ | ✓ | ✓ | – | – |
| Log your own time and billable hours | ✓ | ✓ | ✓ | ✓ | ✓ | – |
| See the full activity log | ✓ | ✓ | ✓ | – | – | – |
| Add, edit and remove people | ✓ | ✓ | – | – | – | – |
| Change workspace settings and roles | ✓ | ✓ | – | – | – | – |
These are the standard settings. Owners and admins can rename roles and adjust some permissions. See Roles and permissions.
Permission level#
| Level | What it means |
|---|---|
| Full | Everything the role allows. |
| Standard | No deleting, sharing, exporting or managing people. |
| View only | Can look but not change anything. |
View (which sections someone sees)#
- Everything their role allows
- Work (Calendar, Board, Repository, IdeaLine, Time)
- Projects (Calendar and Board)
- Calendar only
- IdeaLine only
Good to know
A level can only reduce what a role can do, never add to it. Some permissions are locked on certain roles to protect your workspace.
Related articles
- Roles and permissionsSee what each role can do and rename roles to fit your team.
- Add a person to your workspaceInvite someone by email and choose their role, permission level and view.
- Edit, remove or reset someone, or hand over ownershipChange roles, cancel an invitation, reset two-step sign-in or make someone the owner.
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